Type: Full-time, permanent

Compensation: ₦275,000 - ₦300,000 gross per month, plus benefits

Location: Kano

Reports to: Operations Manager

Apply here: https://hiring.lafiya.org/r/KY920k

Deadline: ‍ ‍23:30 WAT, Tues 20 October 2026

About Lafiya

At Lafiya, we're on a mission to make contraception accessible to anyone who needs it and wants it, no matter where they live. Through our network of dedicated female health professionals, our Lafiya Sisters, we provide information and deliver contraception directly to communities that need it most. Our approach is cost-effective, community-based, and deeply rooted in respect and agency. We operate in hard-to-reach communities that otherwise do not have access to contraceptive products and information. We currently run our core programme across four states in northern Nigeria, managing 600+ Lafiya Sisters. In addition to our direct community-based work, we are partnering with the government to co-create sustainable financing models for contraception procurement and to address critical data and delivery gaps. To date, we have supported more than 1,000,000 women through our innovative last-mile approach.

We're a fast-growing nonprofit in the middle of a transition from a start-up to a scale-up. Our focus is on impact, cost-effectiveness, and ensuring our work enhances the dignity and agency of those we serve. Lafiya was founded in 202 and is funded by some of the world’s most discerning donors seeking evidence-backed impact at large scale, such as GiveWell, Mulago Foundation, Dovetail Impact Foundation, The Life You Can Save and Founders Pledge. GiveWell estimates our programme to be 14x their benchmark. By 2030, we aim to reach 20 million women with family planning services, operating in six countries, focused on increased government co-payment for financial sustainability.

Position Overview 

We are seeking an energetic, proactive, and versatile Administrative Assistant to support the day-to-day smooth running of our office and operational activities. In this role, you will be the backbone of our daily physical operations, ensuring the office is pristine, open, and secure, welcoming guests, providing hospitality, and assisting team members across departments. You will also provide hands-on administrative support for field events, training in focus states, document digitisation, and physical mail handling.

What You’ll Do

Facility Management & Utilities

• Be responsible for unlocking and preparing the office every morning before staff arrive and securely locking up at the end of the day.

• Ensure the entire office environment is thoroughly clean, organised, and welcoming before working hours start. Supervise cleaning personnel or carry out basic tidy-up checks.

• Oversee daily facility readiness, ensuring electricity and backup power supply, and internet subscriptions are active without service interruption.

• Monitor lighting, plumbing, furniture, and general building repairs; arrange prompt repairs with the facility management and local technicians as needed.

• Ensure kitchen/pantry supplies, drinking water, and hygiene essentials are stocked continuously.

Physical Logistics, Deliveries, and Errand Runs

• Manage incoming and outgoing mail, parcels, and courier services (e.g., DHL, GIG, local transport haulage).

• Run essential local administrative errands, such as purchasing emergency office supplies, training materials, and submitting physical documents.

• Receive, pick up and inspect office purchases and delivered goods/equipment against purchase orders to confirm accuracy and condition of deliveries. 

• Assist various internal teams (e.g., Program, M&E, Training teams) in preparing for events, workshops, and team meetings.

• Help set up event venues, arrange seating, print/pack participant materials, track attendance sheets, and manage on-site refreshments during trainings.

• Travel to other states to provide on-ground administrative support for training sessions, field activities, and logistics.

Front Desk & Office Environment

• Greet visitors, clients, and partners professionally and direct them to the appropriate team members and locations.

• Ensure overall office cleanliness, organisation, safety, and a welcoming physical work environment at all times.

Document Management, Digitisation & Record Keeping

• Handle routine and high-volume printing, photocopying, and physical document preparation for meetings and field activities.

• Scan physical paperwork, forms, receipts, and invoices to convert them into organised digital files.

• Maintain an organised physical and digital filing system to ensure easy retrieval of organisational records.

• Prepare, send, track, and receive physical letters, official mail, parcels, and courier packages.

• Submit official hard-copy documents to government bodies or external partners and pick up essential documents.

Qualifications & Skills

Education & Experience

• Diploma (ND/HND) Office Management, Public Administration, or a related discipline.

• 1–3 years of experience in administrative support, front desk, hospitality, or office operations.

Technical Skills

• Proficiency with printers, scanners, and digital filing tools, alongside basic competence in MS Office/Google Workspace (Word/Docs, Excel/Sheets).

• Experience with digital signature platforms (e.g., DocuSign) and travel management portals.

• Familiarity with task management platforms and automation workflows is an advantage.

Soft Skills & Competencies

• Energetic and willing to roll up your sleeves to handle both physical and administrative tasks.

• Clear and professional verbal and written communication skills.

• Excellent time management skills with the ability to prioritize tasks coming from multiple departments.

• Warm, polite, and professional demeanor while assisting visitors and colleagues.

• Open and able to travel to other states to support field activities and training as required.

Why should you apply

This role is critical to ensuring Lafiya’s daily operations run smoothly, safely, and effectively across our facilities and field activities. As an Administrative Assistant, your work will directly support our teams by taking charge of facility readiness, event support, document management, and administrative logistics so they can focus on delivering essential healthcare services in communities.

We have a strong culture of learning and accountability, and we invest in developing our people. You will have regular check-ins with your supervisor (Operations Manager), receive continuous feedback, and participate in structured performance reviews where your growth and career goals are taken seriously.

You will also have the opportunity to take ownership, act proactively, and contribute to improving how operational systems support the organization as Lafiya continues to grow. We value practical thinking and initiative,  if something makes sense, we act on it.

Benefits include:

• 40 days of paid annual leave inclusive of national holidays

• Fully paid 16 weeks of parental leave 

• Laptop, phone and communications data allowance

• Working closely with a team of senior leaders who are collaborative, ambitious and serious about impact.

• HMO insurance cover, travel reimbursements, access to a co-working space.

What is the recruitment process for this role?

We value your time and aim to make our recruitment process as insightful as possible. It includes: 

• Stage 1: Application Form & Assessment. Share your CV and complete a 40-minute multiple-choice quiz to assess your fit for the role.

• Stage 2: Test Task. Engage in a 1-3 hour task that mirrors the kind of work you'll do with us.

• Stage 3: Interview. This is the final stage, after which we’ll make offers. All candidates will be asked the same questions in a 1-hour interview, and you’ll get the questions in advance. It will also be an opportunity for you to ask us questions. 

We're committed to transparency and will provide feedback from Stage 2 onwards. If you're ready to embark on this journey with us, apply here: https://hiring.lafiya.org/r/KY920k

FAQs

• When will my applications be processed? We process applications submitted to the application form after the closing date of the vacancy. All applications will be processed at the same time. We do not review on a rolling basis. 

• Will every applicant receive a response? We send responses to all applicants, whether you are moving forward to a next round or not. Sometimes, our responses may take up to four weeks after the application deadline, since we are processing many applications. Thank you for your patience.

• There is a problem with my test task. What should I do? Please send an email to careers+ITSManager@lafiyanigeria.org with a screenshot of what went wrong, so we can assist you. Do not email this address with questions about the status of your application. We get back to all candidates with an application response.